23 October 2015 | First International Meeting | Warsaw, Poland

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FAB – Formative Assessment Benchmarking for Foreign Language Learning and Teaching in Higher Education

23 October 2015 – the first international FAB project meeting was held in Warsaw, Poland. Twelve participants took part: eight from the host institution (Centre for Foreign Language Teaching, University of Warsaw), two from the Vytautas Magnus University in Kaunas, one from the University of Pecs and one from the Turku University of Applied Sciences.

Meeting minutes:

  1. Introduction of all guests.
  2. Presentations delivered by the participants from the University of Warsaw:
  • methodology: the definitions of summative and formative assessment and the differences, the significance of feedback and key features in the process of formative assessment.
  • general information about the project and its implementation; the meeting agenda and the tasks in the first phase of the project.
  • general financial arrangements with emphasis placed on various forms of financial transactions related to the project’s activities.
  • documents to be used during the implementation of the project (monthly evaluation reports, monthly meeting reports, reports from workshops and training sessions, monthly financial reports with attachments, certificates of attendance). It was agreed that each document from a given month should be submitted to the person in charge by the 7th day of the following month at the latest.
  • FAB website, layout, design, language versions and navigation. Other media: Facebook fanpage will be available in the English version; Facebook account will remain the only social media channel used during the project. The design and navigation have been accepted by the partners and they do not require further modification. The Polish partner will be responsible for the website and the Facebook account.
  • The newsletter – discussion: who should it be addressed to and how can people subscribe to it? How frequently should the individual issues be available and what should they contain? Conclusions: content – information on formative assessment, the presentation of the project and the partners, the news, events related to the project (e.g. conferences, publications etc.) The date of the first issue: December 2015. The subsequent issues should be released every three months: March, June, September, December 2016 and so on. The newsletter will contain no more than two pages.
  • project questionnaires for students and teachers.

3. Discussion about the questionnaire, the method of its administration, the date and target group.


  • the questionnaire should be completed by 400 – 600 students from each of the partner institutions;
  • the questionnaire should be completed by 20 – 40 teachers from each of the partner institutions;
  • the questionnaire should reflect the specific learning/teaching conditions of the given institution (e.g. e-learning, part-time teachers, English-speaking students);
  • the questionnaires should be administered by the end of 2015;
  • the language versions which will be available: in Lithuania, Hungary and Poland – the official languages of the countries; in Finland – the official language and the English version;
  • it was agreed that a given teacher should administer the questionnaire to his/her students at no more than one level;
  • the Lithuanian partner will prepare the final version of the questionnaire based on the alterations suggested in the discussion. The final version will be e-mailed to the other partners.

4. Meeting with an official from the Bursary Office of the University of Warsaw: rules of the settlement of the funds were described with emphasis placed on the major rules of financing the project (the division into categories, the eligibility of expenses, etc.)



  • AGENDA – 23rd October 2015 [view]
  • How to get to Szkoła Języków Obcych (Centre for Foreign Language Teaching) [view]